Develop Bugs

Deleting appointments in Calendar

Is there a way to delete all past appointments in the Calendar without having to manually delete each one, one at a time?

I don't think that there is built-in functionality for this short of a hard reset to delete all of your data. If you're using Activesync to connect to a computer or Exchange server, you can select how far in the past to synch.
All programs > Activesync > Options > select "Calendar" > settings
The options are:
All
2 weeks
1 month
3 months
6 months

Search for Pocket Outlook Eraser.
Its free and you can choose to delete tasks, appointments and contacts.
Once you chose what to delete it will erase every record of that type.

Yes, just tried it thanks. It erases ALL appointments. I have literally hundreds of appointments on the device and need to delete those which have passed.
i.e. I only want to erase OLD appointments. I can't be the only businessman using a TP2 that wants to clear out old appointments surely. This is fundamental. Does anyone know how to delete appointments selectively?
Many thanks

The easiest way to do that is through ActiveSync. Just set up ActiveSync to sync all your future appointments untill max 2 weeks ago. So the only old appointments you will have are those of these 2 weeks. These can either be deleted easily manually or by resyncing with ActiveSync. Hope this helps.

Yes, if you select only the upcoming 2 weeks events every time you sync you only get the appointments in the 2 week span, and the old ones are deleted.

I use SK Tools and there is an option in the "Long List View" to delete old appts...Tj

Thanks for your feedback. The Active Sync alternative seems a bit convoluted and as I'm on the road a lot with no access to a PC for some time, I would rather be able to delete appointments solely on the device. I will check SK tools. It seems strange not to have such an essential facility available directly in Window Mobile though.

Exchange 2010 = no calendar sync

I've had my 2 Desires for about 3 weeks now. When I first received them we were using MS Exchange 2003, and Mail/Contacts/Calendar all synced perfectly.
Since then, we have upgraded our Exchange Server to Exchange 2010, which is lovely, BUT it turns out that the Desire Calendar will not sync with Exchange 2010. It would seem to be a Desire/HTC issue, as our iPhones/iPod Touches still sync Calendar fine with Exchange 2010.
I also note that a colleague is syncing the Desire Calendar with Exchange 2007 without problems.
So it is the combination of Desire Calendar and Exchange 2010 which fails. If I go to Settings/Accounts & Sync/Exchange Activesync and enable Calendar Sync I can see error messages saying "Syncronization is experiencing problems". If I leave Calenday sync enabled, it causes Mail and Contacts to sync poorly too, but if I disable Calendar sync, Mail and Contacts sync fine.
Has anyone else got Calendar sync working with Exchange 2010?

Desire Exchange 2010 Calendar
I recieved my Desire yesterday after reading quite a bit about it. Yes it can Sync with Exchange and all is what i read.
I set it up to Sync with the Exchange 2010 server and to my surprise it didn't sync the existing calendar items. Contacts and Mail is no problem.
If i add e new Calendar item on the Desire it does show in Outlook on my pc so Exchange does have a sort of sync with the Calendar. Adding a new item in Outlook never shows on the Desire. It seems like a one way sync or something. The Desire can sync to Exchange but it seems Exchange cannot sync to the Desire
I have a test account on one of our clients Managed Exchange 2007 servers. Setting up ActiveSync to the Exchange 2007 server works like a charm. Full sync both ways.

Just modify all your calendar items, for example by adding an additonal category by change your view to "list" or "list all active" and selecting all your appointments. Add a category, remove the category and switch back your view. Now you can happy sync your calendar with E2k10

Whoa! Steady there.
Can you give me some background to this before I apply it to my 12 year calendar history? How did you discover this, and have you actually successfully done this?

It worked and now not anymore
Strangest thing. My girlfriend planned a few appointments in here Calendar and invited me. So I accepted those invites on my Desire and all of a sudden the 2way sync worked. I could add items on my Desire and they popped up in the Exchange/Outlook Calendar and vice versa.
But that was unitil I rooted my device this morning...meaning new flash and standard factory reset. Now it will not sync the Calendar anymore. Tried sending new invites from a different account without any luck.
So...the calendar sync does work eventually...dont know why or how I did it.
Other thing you could do is, is install HTC Sync and manually do an Outlook sync of only the Calendar items (all items). I did this and they all showed up on my Desire. I did a one time sync.
Trying to figure out how to get the sync working again.

XDAgeek said:
Whoa! Steady there.
Can you give me some background to this before I apply it to my 12 year calendar history? How did you discover this, and have you actually successfully done this?
Click to expand...
Click to collapse
Not really any background information, sorry. I've done some research on it but did not find anything, including analysing the extended sync protocols, everything looks ok, but there's no sync.
I've got this solution from a swiss-forum "android.pocketpc.ch" (sorry I can't post links since no moderator removed the restrictions yet) and it worked like a charm. I've tried it since I'm the Exchange-Admin myself and I now I've a functional backup;-)

Same problem here. Cannot get calendar to Sync with Exchange 2010.
If I add a new meeting to the Desire it appears in Outlook.
If I modify this meeting in Outlook then it appears as 2 separate meetings on the Desire.
If I delete an appointment on the Desire then it comes back once the sync runs.
All in all very disappointing for a State of the art phone.
Anyone got a real fix for the Exchange 2010 calendar problem?

A huge thanks to dab_ch for posting above the workaround to get the Calendar syncing to Exchange 2010. This is now working perfect to two Desires here.
If you have this problem, follow the advice in the post above. It worked for me, twice.

dab_ch fix is only working in part for me.
Some of the Exchange calendar items still do not appear on the Phone.
If I modify an appointment on Exchange the change is not reflected on the next sync from Exchange
Also, While Exchange Contacts are appearing on the phone. If I add a new contact to the Phone this does not appear in exchange.
The Sync Process still reports "Synchronization is experiencing problems."

A Further update.
I setup a new account on Exchange2010 and then transferred the Calendar using export and import.
Now my Calendar Synch in both directions is working fine.
It looks like my problem was related to a problem with my account on Exchange or some appointment in it.

Contact Sync problems
While the calendar is working 100%.
I still have a problem, that if I create a contact on the phone it does not sync to Exchange 2010.
There are no errors from the ActiveSync process.
Is anybody else having this issue?

Please note that if your Desktop Outlook client is using 'Cached Mailbox', then after adding the temporary category to each item, you MUST wait for the local Outlook database to sync completely back to the Exchange before you then remove the temporary category and then again wait for the completion of the sync back to exchange from Outlook.
Failure to comply with this will leave you with only a partially synced database - the part which did manage to sync back to Exchange.
You can tell when it is still syncing by watching the satus bar at the bottom of Outlook - it will say 'Updating Calendar', then after a few minutes return to 'All folders are up to date'.
Note the sync doesnt start immediately, so you wil see the 'All folders are up to date' message for perhaps 15 seconds before the sync starts. Wait for the 'Updating...' message etc.
Contact sync does seem slow, but it does work here eventually. It ought to be fast tho, so something is not right. I even tried the temporary category trick, but it didnt speed it up.

XDAgeek you are right.
I tried a number of different accounts to reproduce the problem with the Calendar and it seems Cache mode was my issue.
The Calendar sync is now working 100%.
On the Contact Sync from Phone issue, this still seems to be not working. I added a contact to one of my test Desire phones two days ago and it is still not in exchange.

For me it was not the cache mode.
I did an export-mailbox on the Exchange 2010 server.
Deleted my mailbox...recreated it so it was blank....no synch issue of course (So it is definitely not an Exchange 2010 issue)
I created 1 item in the Calendar in Outlook 2007 and that popped up nicely on the Desire. Great...so I thought.
Did an import-mailbox with the backed up pst...and Sync had problems again.
Started filtering out where the problem came from.
Turns out I had some Items (birthdays and such) with recurrence that the ActiveSync in Android is not happy about (Same Items sync fine with a WinMo 6.1 device). So I deleted all the recurrence itmes and copying them back 1 by 1. Syncing was still going fine until a certain item. So I edited that item by removing the recurrence pattern and reapplying it making sure it was an All Day event (that is a Birthday usually ). And Presto...everthing is syncing fine now.

Better logging is needed?

Has anyone else got Calendar sync working with Exchange 2010?
Click to expand...
Click to collapse
Mine is working fine syncing calendar with Exchange 2010, has been since i got my desire back in March.
Very strange that so many people are having the same issue.

after a few beers
sorry this post is under the influence but...
there is a subtle problem with my synching. overall the calender syncs fine. with one exception: any diary entry i type directly into outlook, (with receipients also), does not synch. if i am sent and then accept an entry, or if i make the entry on my phone it syncs. direct outlook entry does not work. pants.

tuntang said:
sorry this post is under the influence but...
there is a subtle problem with my synching. overall the calender syncs fine. with one exception: any diary entry i type directly into outlook, (with receipients also), does not synch. if i am sent and then accept an entry, or if i make the entry on my phone it syncs. direct outlook entry does not work. pants.
Click to expand...
Click to collapse
I have exactly the same problem. If a collegue invites me, my calendar syncs fine, but if I add items myself, the sync is almost random (some items dissappear) and the new item does not show/sync.
I really do not want to delete all recurring items, but maybe i'll give it a try. Google Calendar Sync does not seem to be a great solution either.
HTC answered me (i have a Legend) that Exchange 2010 is currently NOT supported.

Thanks all, I follow the "category" method and it works like charm now!!! )))

Category.. No category... SYNC!
Thanks!
Also for me the assign category then undo worked.
Now my whole calendar is synced and I'm ready to go!

Additional Google "Other Calendars" will not sync to phone

I'm having problems synching multiple Google calendars to my phone...
Under "My Calendars" in Google calendar (when viewing Calendar Settings via the desktop) I have my own named calendar. Under "Other Calendars" I have my wife's calendar, "Contacts' birthdays and Events", "UK Holidays" and I've just added a Google calendar called "England" which contains the upcomming World Cup Fixtures.
Everything in my original four calendars syncs fine - and if I use the "Create New Calendar" button to add another calendar under "My Calendars" that too appears on the phone, but try as I might I can do nothing to make the "England" calendar appear.
I actually had a similar problem just after getting the phone - but then it was with the "Contacts' birthdays and Events" calendar which I'd just added. It seems to me that whatever calendars are there when the phone first syncs will appear just fine, but if you add any extra "Other Calendars" they never show up.
I fixed the previous issue by doing a full system reset and starting over. That was fine then, because I'd had the phone less than a day, so hadn't set much up, but I don't want to keep doing this every time I want to add another calendar!
I found another discussion on the Google forums with a link to a solution that involved the following...
Settings -> Applications -> Manage applications
com.android.providers.calendar -> clear data
Forced a Calendar Sync and got all my Calendars
Trouble is, that was for a HTC hero, and there doesn't appear to be a com.android.providers.calendar app on the Desire!
I have tried...
Settings -> Applications -> Manage applications
Calendar storage -> Clear data
...That did clear everything and force a re-sync, but still the "England" calendar does not appear.
I've also checked it's not listed on the phone's calendar app under Calendars, and I've tried the "Add calendars" option there too, but that does nothing.
Has anyone got any ideas how I can resove this? I realise I could copy all the events from another calendar to my own one, but I'd rather be able to sync things automatically.
Thanks,
Matt

I've seen a few similar issues posted on various boards, without any concrete solutions, so I'm guessing it may well be affecting others too - although admittedly, it's probably not a major issue, as how often do people chop and change their calendars?
Would someone be prepared to try adding another calendar (via their Desktop) and seeing if they can see it on their Desire? (i.e. From Google Calendar, select Other Calendar's, Add, Browse Interesting Calendars, then pick one to try - you can always remove it later.)
I also tried...
Settings -> Applications -> Manage applications
Calendar -> Clear data
...but this didn't help either.
My only other thought was that perhaps I'd hit a limit on the number of calendars, but I'd be surprised if that was the case already?
If I go into the calendars option on the phone I see...
My Calendar
<My named calendar>
Contact's birthdays and events
UK Holidays
<Wife's calendar>
PC Sync
If this is an issue for other people too, then perhaps it could be added to the "Flaws & annoyances with the HTC Desire..." thread.
Any assistance appreciated.

Instead of clearing the calendars data, look for 'Calendar Storage' and clear the data for that, followed by a reboot.

TractorMatty said:
If I go into the calendars option on the phone I see...
My Calendar
<My named calendar>
Contact's birthdays and events
UK Holidays
<Wife's calendar>
PC Sync
Click to expand...
Click to collapse
On mine I see:
My Calendar
<My named Calendar>
Contact's birthdays and events
UK Holidays
PC Sync
My cousins calendar does not appear either.
Also, whats the difference between My Calendar, My Named Calendar and PC Sync?

Thanks Rusty, but I tried that the first time around with no luck.
Just to be sure, I just did so again and then immediately rebooted, but I still only get my original set of calendars back - no sign of the England world cup fixtures.

Psy-Blade said:
On mine I see:
My Calendar
<My named Calendar>
Contact's birthdays and events
UK Holidays
PC Sync
My cousins calendar does not appear either.
Also, whats the difference between My Calendar, My Named Calendar and PC Sync?
Click to expand...
Click to collapse
I think My Calendar is local to the phone (i.e. not synched to a Google account, so you won't see stuff in there if you look online), and <My Named Calendar> is the Google one.
PC Sync is presumably one used if your using HTC Sync or some other program to sync with a calendar stored locally on your own PC. (I don't use HTC Sync though, as I've no need for it.)

I've got 2 calendars showing on the phone, my one and the UK Holidays one I picked out from the interesting list a while ago.
Just tried adding Englands WC fixtures and it's not showing in the list, but working fine on the desktop. Forced it to sync up and it made no difference.

Thanks for trying this Rusty - it seems to confirm that this is an issue, and not just me...
As far as I can tell it seems to be a problem adding ANY additional calendars, as I also tried adding ones that had events today - just in case it was something to do with nothing being in the calendar for a few weeks ahead (as is the case with the World Cup Fixtures).
As mentioned in my original post, it looks like this problem may not be Desire specific, but it looks like we could do with a Desire specific solution/workaround, as the Hero one's not appropriate for us.

I may look into an alternative calendar app.
As far as I can see the built in one doesn't allow adding a new event and having it set to private?
It doesn't sync tasks either
I'm just worrying about having 3 different push connections (google for contacts, k-9 email for email and whatever calendar app for calendar) and its affect on battery life.

Had the same problem,it didnt sync right away, the next day it did though... weird.

KrewCial said:
Had the same problem,it didnt sync right away, the next day it did though... weird.
Click to expand...
Click to collapse
I also read of possible delays syncing, and thought that may be the case here. I've had these extra calendar(s) on for several days now and despite reboots, clearing data and re-syncing, still nothing's appeared.

I'll keep an eye on mine for a couple of days and let you know it it appears.

TractorMatty said:
I also read of possible delays syncing, and thought that may be the case here. I've had these extra calendar(s) on for several days now and despite reboots, clearing data and re-syncing, still nothing's appeared.
Click to expand...
Click to collapse
Another issue I noticed was that events added before a certain date would not get synced. Simply opening an event on the pc and editing it, saving, then undoing the changes would get it synced. Luckily I only started using Google Calendar a couple months ago, so I didnt have that many events saved before this certain date and went through each one of them editing, saving then undoing the changes. Afterwards, all events synced ok.

KrewCial said:
Another issue I noticed was that events added before a certain date would not get synced. Simply opening an event on the pc and editing it, saving, then undoing the changes would get it synced. Luckily I only started using Google Calendar a couple months ago, so I didnt have that many events saved before this certain date and went through each one of them editing, saving then undoing the changes. Afterwards, all events synced ok.
Click to expand...
Click to collapse
I had a similar issue with some repeating events that began many months/years ago. In that case what I did was stop the repeating event then re-add them as new ones going forward. That wasn't such a pain as I only have about four of these for specific days, but at least there was an easy workaround!
A workaround for adding additional calendars that does not involve completely resetting everything on the phone would be nice.

TractorMatty said:
A workaround for adding additional calendars that does not involve completely resetting everything on the phone would be nice.
Click to expand...
Click to collapse
A full reset wouldn't help either.
This is actually a Google limititation that only affects (their) sports calendars. They even state (expand Sports to see it) it outright:
Google said:
Keep in mind that it's not possible to sync sports calendars with other calendar applications at this time.
Click to expand...
Click to collapse
I tried adding a moon phase calendar via "Browse interesting calendars - more", and that did show on the phone as it should.
This thread also mentions the same issue.
Regards
-Øyvind

Sports and random calendars may not be able to sync but I still can't get my cousins and gf's shared calendars to sync to my phone

Psy-Blade said:
Sports and random calendars may not be able to sync but I still can't get my cousins and gf's shared calendars to sync to my phone
Click to expand...
Click to collapse
Did you try to clear calendar storage to see if that fixes it?

Not sure if that did anything but while messing around I hit Menu > Add Calendars and they're all there available to sync.
My bad, first time android user is my excuse heh. Thanks

mroek said:
A full reset wouldn't help either.
This is actually a Google limititation that only affects (their) sports calendars. They even state (expand Sports to see it) it outright:
I tried adding a moon phase calendar via "Browse interesting calendars - more", and that did show on the phone as it should.
This thread also mentions the same issue.
Regards
-Øyvind
Click to expand...
Click to collapse
Well ain't that interesting, good spot!
Good job there's an option to copy events from said sports calendars to you main calendar.

mroek said:
A full reset wouldn't help either.
This is actually a Google limititation that only affects (their) sports calendars. They even state (expand Sports to see it) it outright:
I tried adding a moon phase calendar via "Browse interesting calendars - more", and that did show on the phone as it should.
This thread also mentions the same issue.
Regards
-Øyvind
Click to expand...
Click to collapse
Thanks for this! We live and learn - I'll update the other "issues" thread to make sure everyone's in the picture.

Exchange 2010 Sync Calendar Problem (solution!)

skip to the end for the solution!
Our IS department helpfully upgraded our exchange server overnight to exchange 2010.
After putting in the new details we hit a problem - the calender refused to sync and just came back with the unhelpful "an error has occurred"
We did a bit of googling and realised that quite a few other people were having the same problem with 2010. Most had placed the fault with HTC or Android - we were able to do a bit of digging and certainly with our problems we found a solution.
We tried to sync with another account on our phones (2 different Desires one orange branded one "normal") another test account synced fine - no errors. So that narrowed the fault down to our specific exchange accounts. A bit more googling suggested that possibly corrupted entry's in the calender were causing the sync to fail - or open ended repeating appointments (such as birthdays)
Our IS department found 1 corrupted entry in my colleagues account (a meeting that appeared to be set for some time 3072 ....) I deleted all of my repeating birthdays (they were all in my Google cal anyway). Once this was done both accounts started to sync with no problems.
So the short version - if you cant sync with exchange 2010 on your HTC Desire - find and remove those corrupted entry's and/or delete/edit open ended repeating appointments.
Hopefully this will be useful to someone who will be able to avoid the same couple of hours of panic that we had this morning!

Argh. I cannot tell my users to delete all their open-ended recurring appointments when we migrate to Exchange 2010 later this year...

We also had this problem with exchange 2010 and a number of Desire's and have resolved it by following the advise on/showthread.php?p=6305877#post6305877"]http://forum.xda-developers.com/showthread.php?p=6305877#post6305877[/URL]
When we selected all appointments, assigned a category, then selectd all appointments again and removed the category. waited 10 minutes to ensure Outlook cache and Exchange has synced.
After this the phones worked fine.

Rob Pomeroy said:
Argh. I cannot tell my users to delete all their open-ended recurring appointments when we migrate to Exchange 2010 later this year...
Click to expand...
Click to collapse
the open ended thing maybe not the solution - it may be that one of the recurring appointments was corrupted - could have just been coincidence
the category solution sounds much better !!

alternative for low number of users of exchange
sync emails and contacts normally, download htc sync to computer for calendar. Not Ideal but it works from exchange to the phone but not from the phone to exchange

I want to bump up this thread, as a form of thanks to TS, because after hours of troubleshooting (on why my calendar doesn't get sync), and numerous factory reset, I found out that it's indeed some corrupted entry in the calendar that causes the calendar not being able to sync!

Thanks ever so much!
This solution worked for me on a HTC Wildfire with Android 2.2
As advised, I went into my Desktop Outlook calender, and either deleted or "Saved & Closed" all recurring appointments. Used the month view for this. Works like a charm now! Thank you once again

i never had problem syncing with exchange 2010

Guys,
I had the same issue where the calendar wasn't syncing. The fix that I found was that I had some recurring appointments in outlook with no end date. I put an end date on these in outlook, let it sync back to the server and then the calendar synced first time.

[Q] Activesync Exchange All day event error

Update my HOX to 4.1.1 two weeks ago. Found out one strange issue related to Exchange Activesync Calendar
If setup an all day event of D day (one PC with Outlook or on HOX), Although the event will show up correctly in the stock Calendar App (at the top column of day view, as 1st attached picture), but if you tap it and enter the detail view, the event will show up as from D day 0:00 to D+1 day 0:00. <--as "Test Exchange in attached picture"
Setup a All day event in Google Calendar will have no this problem. When tap and enter the detail view of event, it will still show as "All Day" (as "Test Google" in attached picture", instead of "D day 0:00 to D+1 day 0:00"
This problem will make Calendar related APPs behave strangely. Like Smooth Calendar will show this "All Day" event whole day, even it was setup to hide the "All day" from SC's view.
Anyone has same issue or a solution?
It's confirmed that it's not happened before upgrade to 4.1.1, my other phone (Desire) with Gingerbread has no this problem when sync to same Exchange server, neither.
Thanks!

262 views and still no reply? Anyone confirmed this problem?

Probably just the way the two companies handle their calendars.
Outlook may be based on time.
Whereas Google may look at them as days, unless a time is stated.

Wilks3y said:
Probably just the way the two companies handle their calendars.
Outlook may be based on time.
Whereas Google may look at them as days, unless a time is stated.
Click to expand...
Click to collapse
Thanks for the reply. However, before update to 41.1, everything is okay... All day event is represented same for both Exchange and Google...
Since it's broken through the system (different calendar app shows same result), I suspect it's in the underlying Activesync code in 4.1.1, not just the problem of Calendar app.

lssong99 said:
Thanks for the reply. However, before update to 41.1, everything is okay... All day event is represented same for both Exchange and Google...
Since it's broken through the system (different calendar app shows same result), I suspect it's in the underlying Activesync code in 4.1.1, not just the problem of Calendar app.
Click to expand...
Click to collapse
Same problem here. All day events in Exchange calendar show up from 11:00 pm actual day til 11:00 pm next day. No solution found yet.
With Google calendar everything is okay.

RealZac said:
Same problem here. All day events in Exchange calendar show up from 11:00 pm actual day til 11:00 pm next day. No solution found yet.
With Google calendar everything is okay.
Click to expand...
Click to collapse
Is there any update on this? I've got exactly the same problem with some all day entries (typically birthdays or anniversaries) appearing as starting at 23:00 on the correct day and running until 23:00 on the following day. Phone was updated to JB a few months ago and I only added the Active sync account on Monday. It is definitely an Android based problem as other devices (iPad, BlackBerry) work fine.
Waiting in antici.................................pation of an update.

I have the same issue with HTC One and Asus Infiniti tab The only thing that seems to help for now is to open every such recurring all-day event in Outlook, open the series properties, change the event hours from 00:00-00:00 to 00:00-23:59 (duration 2879 mins), save it. Wait for the phone to sync, open the event in Outlook once again and change the event hours back from 00:00-23:59 to 00:00-00:00 (duration 1 day). Wait for the phone to sync, everything is OK then. Little tiresome workaround, but at least it works. What is interesting it is definitely Android issue, because all my devices with Android 4.1+ have the same issue. I think it is somehow related to time zone issues. The other trick is to remove problematic event and create it directly from the phone's calendar app.